The Dubious Benefits of Email

Be careful who you copy in on your “fun” emails.  I was with a colleague recently who had received an email by accident.  It was in a foreign language and all the other recipients had names in that same language.  But my curious colleague scrolled through to find an “amusing” image of part of a charming naked lady.  Now it would be easy to see how some people may be offended by this, particularly as the guy from overseas was looking to tie up a deal with my colleague.  So my colleague sent a polite reply back suggesting that he might be a bit more careful when sending such material out in the future.  And the guy replied with profuse apology.  So everyone was happy and the situation was sorted.  Yes it was, but when looking at the trail of this my colleague replied with the picture still embedded into the email, and when the guy replied there it was still embedded at the bottom of the email.  No problem in this case but it’s easy to see how this could go horribly wrong and how by not being careful when replying you can perpetrate the problem. My advice –  by all means leave the preceding correspondence in an email if it’s relevant, but if it’s not, just get rid of it.  And just be careful about who you are copying in on your emails. 

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